Purchasing and receiving for buyers and the receiving dock
Requisitions from maintenance and the storeroom land in one queue with a suggested next step for each. Receivers book parts against the PO at the dock, the accrual posts on its own, and the invoice is matched to the PO and the receipt.
Purchasing / Control center
Buyer queue · R. Ortiz
Plant 1 and Plant 2
- Open requisitions
- 12
- POs to expedite
- 3
- Due to arrive today
- 6
- Receipt exceptions
- 1
| Demand | Item | Vendor | Need by | Next step |
|---|---|---|---|---|
| REQ-10422 | 7014 bearing kit | Midwest Bearing Supply | Today | Issue from stock |
| REQ-10425 | Hydraulic seal set | Atlas Industrial | Fri | Create PO |
| REQ-10431 | V-belt B68 | Atlas Industrial | Mon | Add to PO-55120 |
| PO-55108 | Coolant pump | Midwest Bearing Supply | Overdue | Expedite |
| REQ-10436 | Proximity sensor | Atlas Industrial | Next week | Request quote |
VenturusAISuggested next step
- REQ-10425 matches an approved Atlas Industrial price from August.
- Combine with REQ-10431 on one PO to the same vendor.
What changes for you
Every demand arrives in one queue
Requisitions from work orders, reorder points and people in the plant land in the purchasing control center. Each one shows a suggested next step, such as create a PO, add to an open one or expedite.
Purchasing control centerPurchase requisitionsSuggested next action for each demandMin/max and reorder point settings
Approvals follow your thresholds
Requisitions route by amount to the right approver, and the person who raised one cannot approve it. Approved lines become purchase orders without being typed twice.
Amount-based approval workflowsSeparation of duties on approvalsConvert approved requisitions to POsPurchase order creation and editing
Late orders are easy to chase
The expedite queue lists every PO line past its promise date. Supplier scorecards show which vendors deliver on time and at the quoted price.
Late and unconfirmed PO linesSupplier scorecardRFQs with ranked supplier quotes
Receiving is one scan against the PO
Receivers book parts against the open PO lines at the dock, with inspection where the item needs it. Parts that arrive without a PO get up to three suggested matches from VenturusAI for the receiver to confirm.
Receive against PO linesReceiving inspectionSuggested purchase order for unmatched receiptsReceiving exception queue
The accrual and the match happen for you
Each receipt posts to inventory or expense and books the accrual. When the invoice arrives, it is matched to the PO and the receipt within your tolerances, and only the differences reach a person.
Automatic receipt postingThree-way invoice matchTolerance-based match and cost exceptions
Related
Common questions
Can maintenance raise a requisition from a work order?
Yes. Parts planned on a work order that are not in stock become requisition lines, carrying the work order and the asset so the cost lands in the right place.
What happens when parts arrive without a purchase order?
The receiver books them as an unmatched receipt, and VenturusAI ranks up to three likely purchase orders with the reason each one fits. The receiver confirms the match.
How does three-way matching work?
Each invoice line is compared with the PO price and the received quantity. Differences inside your tolerances pass; anything outside them goes to an exception queue with the reason shown.
Can a PO be charged to a capital project?
Yes. A PO line can carry a capital project and its AFE number, and the receipt and invoice costs are captured on the project.
The plant never stops. Neither does the record.
Bring an asset list and a month of work orders. We will load them and walk through your own plant in VenturusEAM, from the purchase order to the depreciation run.