Purchasing, from the requisition to the supplier scorecard
VenturusEAM takes a request for parts or services from anyone, routes it for approval by dollar amount and turns it into a purchase order in one step. Buyers work open demand, late lines and supplier quotes from one control center, and every line is charged to an allowed account or a capital project before it is approved.
20 capabilities on this page’s part of the platform
Purchasing / Control center
Supply demand
Plant 1 and Plant 2 · Buyer R. Ortiz
- Open demand
- 27
- Open POs
- 64
- Late POs
- 3
- No supply record
- 5
| Demand | Item | Qty | Need by | Suggested action |
|---|---|---|---|---|
| WO-24817 | 7014 bearing kit | 2 | Oct 14 | Reserve and issue · bin A-14 |
| REQ-3308 | Hydraulic hose assembly | 6 | Oct 16 | Create PO · Atlas Industrial |
| REQ-3311 | Air filter element | 12 | Oct 18 | Link existing PO-5562 |
| REQ-3314 | Weld tip set | 40 | Oct 21 | Expedite PO-5540 |
| REQ-3317 | Spindle drive belt | 1 | Oct 24 | Create RFQ · 3 suppliers |
Why this suggestion
- Atlas Industrial is the preferred approved vendor, with a 5-day lead time.
- No stock to reserve at Plant 1 or Plant 2, and no open PO covers the demand.
Requisitions anyone can raise
Request a catalog part, or describe something that is not in the item master and choose the GL account to charge. An approved requisition becomes a draft purchase order in one step, and the same request cannot be converted twice.
Purchase requisitions
Lets anyone request parts or services, then routes the request through approval and into a purchase order.
Convert approved requisitions to POs
Turns an approved requisition into a draft purchase order in one step, and blocks a second conversion of the same request.
Requisitions for non-catalog items
Allows a request for something that is not in the item master, with a free-text description and the GL account to charge.
Approvals by dollar amount, with separation of duties
Each purchase order goes to the workflow whose threshold matches its amount, and orders above a threshold can need more than one approver. The person who created an order cannot approve it, approvers see only what is waiting for their role, and every decision is kept in the audit log.
Amount-based approval workflows
Routes purchase orders to the right approvers by dollar amount, and can require more than one approver above a threshold.
Separation of duties on approvals
Stops the person who created a purchase order from approving it, and stops anyone from approving the same order twice.
My pending approvals
Lists only the documents waiting for your approval, based on your role.
Purchase orders a buyer can run from one screen
Build orders with lines, prices, dated releases and an optional capital project, and charge each line only to an expense, inventory, WIP, fixed asset or CIP account. The control center and expedite queue show late lines and lines with no supplier promise date, and change orders show their impact before they are approved and applied.
Purchase order creation and editing
Creates purchase orders with lines, prices and delivery dates, then submits them for approval from the same page.
Purchasing control center
Gives buyers one workspace for open demand, late orders, approvals, receipts, inspection holds, cost exceptions, supplier scores and RFQs.
Purchase order list with preview
Lists purchase orders with open value and pending approvals, and previews a selected PO without leaving the list.
Capital project coding on POs
Tags a purchase order to a capital project so the receipts post to construction in progress instead of expense.
Late and unconfirmed PO lines
Lists PO lines that are late or still have no supplier promise date, so buyers know which vendors to chase.
Scheduled PO line releases
Splits a PO line into dated releases, each with its own quantity and ship-to location.
GL account limits on PO lines
Allows PO lines to be charged only to expense, inventory, WIP, fixed asset or construction-in-progress accounts.
PO change orders with impact preview
Drafts a change to an issued purchase order, shows what it affects, and applies it only after approval.
Sourcing with a reason behind every suggestion
Each open demand gets a suggested next step, such as create a PO, reserve stock, transfer from another site or expedite an order already placed, with the supplier, dates and the reason. RFQs go to several suppliers and the replies are ranked on price, lead time and on-time delivery before the winner becomes a PO line.
Suggested next action for each demand
Tells the buyer what to do with each open demand, such as create a PO, reserve stock, transfer from another site or expedite an existing PO.
RFQs with ranked supplier quotes
Sends a request for quote to several suppliers, ranks the replies on price, lead time and on-time delivery, and converts the winner into a PO line.
Auto-PO eligibility checks
Checks each open demand against trigger and blocker rules to decide whether a PO can be created automatically or needs review.
Demand consolidation planner
Plans how open demands combine into PO lines while keeping a link back to each original request.
Suppliers scored on what they delivered
The scorecard measures each supplier’s on-time delivery against the required date, rejected parts per million, price variance against standard cost and corrective actions. Scores are saved as snapshots, such as a rolling 90 days, so you can compare suppliers on the same window.
Supplier scorecard
Scores each supplier on on-time delivery, rejected parts per million, price variance against standard cost and corrective action count.
Related
Common questions
Can a buyer approve their own purchase order?
No. The person who created a purchase order cannot approve it, the same person cannot approve one order twice, and anyone without a listed approver role is refused. Every approval and rejection is stored with an audit log entry.
How are approval limits set?
Each workflow has a threshold amount, a number of required approvals and the roles allowed to approve. A document goes to the highest threshold it meets, is approved automatically below every threshold, and any single rejection ends the approval.
Can a purchase order be charged to a capital project?
Yes. Tag the order header or an individual line to a capital project and choose a capital cost type, and the receipt posts to construction in progress instead of expense.
How are supplier quotes compared?
Replies to an RFQ are ranked on price, lead time and the supplier’s on-time delivery, weighted 50, 30 and 20 percent by default. You can change the weights, and a supplier with no delivery history is ranked on price and lead time.
The plant never stops. Neither does the record.
Bring an asset list and a month of work orders. We will load them and walk through your own plant in VenturusEAM, from the purchase order to the depreciation run.