Fixed-asset books that tie to your general ledger
VenturusEAM keeps financial, tax and management books for each company on the same asset register your maintenance team uses. One book per company posts to the general ledger, every posting writes an append-only ledger row, and net book value is derived from those rows instead of typed in.
54 capabilities on this page’s part of the platform
Fixed assets / Asset register
Register by book, September 2026
Company 100 · Financial book (posting)
- Assets in service
- 486
- Cost
- $38.4M
- Net book value
- $21.7M
- GL exceptions
- 0
| Asset | Method | Cost | Accum. depreciation | Net book value |
|---|---|---|---|---|
| CNC-04 · VMC | Straight line, 10 yr | $412,000.00 | $96,133.33 | $315,866.67 |
| PR-02 · Press | Straight line, 15 yr | $268,500.00 | $58,175.00 | $210,325.00 |
| RB-02 · Weld robot | Straight line, 8 yr | $185,000.00 | $34,687.50 | $150,312.50 |
| QC-01 · CMM | Straight line, 10 yr | $142,000.00 | $52,066.67 | $89,933.33 |
| LT-01 · Lathe | Straight line, 7 yr | $96,000.00 | $68,571.43 | $27,428.57 |
| AC-02 · Compressor | Straight line, 10 yr | $54,200.00 | $31,616.67 | $22,583.33 |
VenturusAIWhy CNC-04 is at $315,866.67
- Net book value = cost $412,000.00 less accumulated depreciation $96,133.33, from 28 posted months.
- Capitalized from capital project CP-0412: machine invoice, rigging and installation.
Books for each company, with one that posts
Each company keeps its own financial, tax and management books, each with a method, convention, frequency and GL account mapping, and the same asset can carry a different life and method in every book. Exactly one active book per company posts to the general ledger, and when an asset is missing its cost, life, method or in-service date the run stops and names it instead of posting a made-up number.
Depreciation books for each company
Keep financial, tax and management books for each company, each with its own method, convention, frequency and GL mapping.
Depreciation that refuses to guess
When an asset is missing its method, cost, salvage, life, in-service date or convention, the run stops and names every asset that needs attention instead of posting a made-up number.
Per-asset, per-book method, life and convention
Set a different method, life and convention for the same asset in each book, and depreciate it in every book at once.
Multiple companies with their own books
Run several legal entities in one system, each with its own books, calendar, currency, posting and cutover, with parent companies above them.
Consolidated views with currency translation
Roll up companies into group views with currency translation and eliminations, without merging their books.
One book posts to the ledger, the rest calculate
Exactly one active book per company posts depreciation to the general ledger, so a month's depreciation is never booked twice.
GL account mapping per book
Map each book to its depreciation expense, accumulated depreciation, gain, loss, clearing and CIP accounts so every posting lands in the right place.
Only methods the engine computes are offered
Straight line, amortization and non-depreciable are offered, and the method list only shows methods the posting engine computes correctly.
An append-only asset ledger from cutover onward
You attest the period you moved off your old register, load opening reserves by book from the same import file as the assets, and each one is cross-footed against cost and net book value before it is accepted. From then on every depreciation post, retirement and reversal writes ledger rows in the same save as the journal, and those rows are never edited or deleted.
Append-only asset ledger
Every depreciation post writes one ledger row per asset per book in the same save as the journal, and those rows cannot be changed or deleted.
Cutover period attestation
Record the period your company moved off its old register, with who attested it and when, so opening balances have a fixed starting point.
Opening balance conversion into the ledger
Convert attested opening balances into the asset ledger as of the cutover period, with no effect on the general ledger and a reconciliation to the old register.
Asset import workbench
Bring your asset register over from a spreadsheet: download the template, upload, validate, then commit or discard.
Opening accumulated depreciation with cross-foot check
Enter each asset's opening accumulated depreciation by book and have it checked against cost and net book value before it is accepted.
Net book value derived from the ledger
After cutover, each asset's accumulated depreciation and net book value are derived from its ledger rows, not typed in.
Opening balances by book in one import file
Load opening accumulated depreciation for every asset and book from the same Excel file as the register.
Disposals, improvements, transfers and impairments
Retire all of an asset or part of it with proceeds and disposal costs, preview the gain or loss, and post the journal in every book. A reversed disposal returns the asset to service with a contra entry and posts catch-up depreciation for the months it missed into the current open period. Capital improvements, capitalized work orders, transfers across cost centers or companies, impairments, revaluations and leases post in the same way.
Asset disposal with gain or loss
Retire an asset with its sale proceeds and disposal costs, preview the gain or loss, and post the disposal journal.
Reverse a disposal
Undo a disposal by returning the asset to service with a balancing journal, without editing any entry that already posted.
Capital improvements
Add an improvement's cost to an asset, optionally extend its useful life, and post the entry and new depreciation in one step.
Partial disposal
Dispose of part of an asset, from 1% to 99%, with the proceeds, reason and buyer, and post the matching journal.
Depreciation catch-up after a reversal
Post the months of depreciation an asset missed while it was retired, into the current open period, without restating closed periods.
Capitalize a completed work order
Turn a finished work order into a capital improvement on its asset, with the amount defaulted from its labor and parts.
Work-order capitalization moves cost out of expense
When a work order is capitalized, its labor and parts move out of maintenance expense, with a guard against counting the same cost twice.
Asset transfers with history
Move an asset to a new location, bay or department with a reason, and keep the from and to on record.
Journals that explain themselves
Every system journal is linked to the receipt, purchase order, work order, invoice or asset that caused it, carries a plain-English sentence saying why it posted, and is coded on an eight-segment accounting key. Unbalanced journals are refused at the database, the account validator shows which rule decides a posting, and the GL exceptions page counts weak coding before close.
Journal entry register with export
Browse every journal entry by source, date and reference, open its lines, and export to CSV or Excel.
Every system journal explains itself
Each system journal carries a plain-English sentence saying why it posted, such as which receipt, quantity, item and site caused it.
Chart of accounts workbench
Create and govern GL accounts in one grid: who can post to them, which segments they require, when they are effective and where they roll up.
Account structure validator
Pick an account and a set of segments and see whether a posting would pass, which rule decides it, and why.
GL exceptions dashboard
One page counts every known GL coding problem, shows samples, and links each one to its journal so it can be fixed before close.
Manual journal entries
Enter a balanced multi-line journal that checks the posting period is open before it saves.
One-step journal reversal
Reverse a journal with a mirror entry that leaves the original in place, so the pair nets to zero and the history stays intact.
Unbalanced journals cannot be saved
The database layer refuses any journal that does not balance or has no lines, whichever screen or process created it.
A controller workspace with an audit trail
The controller control center shows cash, AP due this week, open purchase orders and capital project WIP, with a drill-down that walks any asset or journal back to its source. Admin, accountant and viewer roles, preparer and approver separation, field-level asset history and a posting switch for go-live keep the books under control.
Controller control center
One workspace for the controller with cash, AP due this week, open POs and WIP at the top, and tabs for books, drill-down, close prep and audit trail.
Trace any number to its source
Type an asset or journal number and walk the chain from the asset to the capital project, its costs and its depreciation entries, or from a journal back to what caused it.
Approvals with separation of duties
Route disposals, transfers and write-downs for approval, with the preparer and approver kept separate.
Asset page shows what built it
Open any asset to see the project, invoices and receipts behind it, and click a book value to see its ledger rows.
Finance roles
Admin, accountant and viewer roles decide who can change books, post, close and view reports.
Finance audit trail
Manual journals, reversals, period close and reopen, opening conversion, GL account changes and asset imports are recorded with who, when and why.
Every asset change with before and after values
Record every change to an asset with its before and after values: create, edit, cost, life, method, dispose, improve, transfer, depreciation runs and book edits.
Posting switch for a controlled go-live
Fixed-asset posting can be switched off for an environment, and every posting action then refuses with a clear message.
VenturusAI
VenturusAI explains a book value. The controller checks it.
Say an asset or journal number and VenturusAI explains the net book value from the asset’s own figures, then walks back to the capital project and vendor costs behind it. When a Canadian tax book is set up, it suggests a CRA class for each asset for an accountant to confirm or change.
How VenturusAI worksAsk "why is the book value what it is" for an asset
Voice narrates the recorded chain from asset to ledger. The controller checks the figures in the drill-down before relying on them.
Suggested Canadian tax class for each asset
Rules propose a starting class for each asset. The accountant overrides any suggestion before tax balances are relied on.
Related
Common questions
Can we keep book and tax depreciation separately?
Yes. Each company keeps financial, tax and management books, and every asset can have its own method, life and convention in each book. Depreciation is computed in every active book, and one book per company posts to the general ledger.
How do we bring our existing asset register across?
Upload the register and opening accumulated depreciation by book from one Excel file, validate it, then commit. You attest a cutover period, each opening reserve is cross-footed against cost and net book value, and the conversion reconciles to your old register before anything is written.
How is a disposal posted?
You enter the disposal date, type, reason, sale proceeds and disposal costs, see the gain or loss against book value, and post. The journal posts and the asset is retired in every ledger book. Partial disposals from 1% to 99% work the same way.
Can we run more than one legal entity?
Yes. Each company has its own books, fiscal calendar, functional currency, posting book and cutover, with parent companies above them and consolidated views with currency translation.
The plant never stops. Neither does the record.
Bring an asset list and a month of work orders. We will load them and walk through your own plant in VenturusEAM, from the purchase order to the depreciation run.